1. General provisions
This Privacy Policy governs how personal data is collected and processed on the Orienteering Future System (OFS) platform (hereinafter referred to as "OFS", "we", "our service"). We comply with the GDPR and are committed to ensuring data security and transparency.
2. What data we collect
2.1. During registration:
- Email address
- Password (stored encrypted)
We do not collect name, IP address or physical address during simple registration.
2.2. When purchasing a subscription or placing an order:
- Full name (if required for delivery)
- Postal address, country, ZIP code
- Phone number
- IP address (for security and reporting)
- Order and subscription history
- Payment data (processed via Stripe, not stored by us)
2.3. When using the platform:
- Telegram user ID (if you use the bot)
- Link to devices, competitions and trainings
- GPS coordinates, RFID events and checkpoints
- Activity logs (e.g. commands, errors, login times)
2.4. When visiting the website:
- Cookie files
- IP address (if cookie consent is given)
- Device type, browser, language
- Visited pages and activity
3. How we use your data
- User registration and login
- Conducting competitions and trainings
- Telegram bot and equipment operation (RFID, LoRa, GPS)
- Order delivery and payment processing
- User communication (notifications, newsletters — only with consent)
- Analytics and interface improvements
4. Legal basis for processing
- User consent (e.g. for newsletters, cookies)
- Contract performance (access to service, participation in events)
- Legitimate interest (security, analytics)
- Legal obligation (e.g. accounting)
5. Who has access to your data
We do not share your data with third parties except for:
- Hosting and infrastructure providers (e.g. Hetzner, AWS)
- Payment services (Stripe, Mollie etc.)
- Delivery services (for shipping equipment)
- Legal authorities — if required by law
All partners are required to comply with GDPR.
6. Data retention periods
- User account — until deleted by user
- Competition results — up to 5 years
- Orders and payments — up to 7 years (for accounting)
- Cookies — up to 1 year
7. Your rights
Under the GDPR, you have the right to:
- Access your data
- Correct or delete your data
- Restrict or object to processing
- Transfer your data to another service
- Withdraw your consent at any time
To exercise these rights, please contact us at:
📧 privacy@ofs-platform.com
8. Cookies and analytics
We use cookies for authentication, cart functionality, analytics, and connecting third-party services. You can manage cookie settings in your browser.
9. Data security
All data is stored on servers in the EU. All transfers are protected via HTTPS. We use encryption, limited access, and regular system updates.
10. Policy updates
We may update this policy. In case of significant changes, we will notify users via email or in the platform interface. The date of the last update is always shown at the top of the page.